Integrate a coworking management service with the KleverKey Zapier app – KleverKey Support

To integrate a coworking management service with KleverKey over the Zapier app, the coworking management service needs to provide a couple of events with the right properties.

A coworking management service usually lets the administrator assign memberships to users. Those memberships are often linked to access plans. The coworking management service needs to either provide a Zapier app with triggers or it needs to support the manual set up of Webhooks. And it would need to provide the following events (or similar):

New membership (with membership type, access plan, etc.)
Updated membership (with membership type, access plan, etc.)
Canceled membership (with membership type, access plan, etc.)

The following table shows the required properties for each event:

	Property type	New membership	Updated membership	Canceled membership
User email	string	Required ¹⁾	Required ¹⁾	Required ¹⁾
User first name	string	Required ¹⁾	Required ¹⁾	Required ¹⁾
User last name	string	Required ¹⁾	Required ¹⁾	Required ¹⁾
User reference ID ²⁾	string	Required	Required	Required
Access plan reference ID ²⁾	string	Required	Required	Required
Access plan start date	ISO 8601 string	Optional	Optional	Optional
Access plan end date	ISO 8601 string	Optional	Optional	Optional

¹⁾ If the user email and first/last name is missing it has be retrieved with an additional action

²⁾ Go to the Zapier app documentation for more information on IDs

If the properties are not provided like that (e.g. first- and last name in one property or the date strings are formatted differently) they need to be put in the right form with an additional action.

In case the coworking management service also allows the booking of resources, please go to the Integrate a booking service with the Klever Zapier app article for more information.

Example Zap

This example receives a membership event, looks up data in a Google spreadsheet and sends the access plan to KleverKey.

Zap_-_Send_access_plan_event_to_KleverKey_booking_API.png

Below you see how the Webhook trigger, the spreadsheet lookup and the KleverKey action have been configured. Especially you see how the access plan ID from the event gets mapped to an access plan definition and two KleverKey lock IDs with the lookup spreadsheet (example spreadsheet). To get the integer ID of a lock go to the lock details page and copy the ID from the URL (e.g. https://portal.kleverkey.com/organization/locks/1102305441). The other properties get handed directly from the Webhook trigger to the KleverKey action. The Zap would look similar if the trigger would be a specific Zapier app. The properties would most likely be named differently but the two actions would be set up the same.

Zap_-_Send_access_plan_event_to_KleverKey_booking_API_2.png

Example Zap

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